Schneider Electric has an opportunity for an Executive Assistant, Operations Leader, and DC Office Manager in Washington, DC.

Schneider Electric creates connected technologies that reshape industries, transform cities and enrich lives. Our 135,000+ employees thrive in more than 100 countries. From the simplest of switches to complex operational systems, our technology, software and services improve the way our customers manage and automate their operations. Ranked the World's Most Sustainable Company, Schneider Electric's solutions work to create a more sustainable, efficient and decarbonized world, thereby helping the planet. Help us deliver solutions that ensure Life Is On everywhere, for everyone and at every moment.

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Great people make Schneider Electric a great company.

An Exciting Opportunity at the Nexus of Politics, Energy, Technology, and Sustainability: The Executive Assistant, Operations Leader, and Office Manager based in Washington, DC, USA - Schneider Electric will have an opportunity to serve as personal secretary and operations leader for the Chief Public Policy Officer as well as serving as the DC officer manager. This individual will ensure effective office management for the full team in Washington, DC, as well as for visitors traveling to DC, and oversee the coordination and management of events in the office as well as visits by Schneider Electric's executives. The individual will also optimize and support operations for the government relations and public policy team in Washington, DC, USA. The role serves a vital support and operations functions that enables a more effective strategy of partnership with federal and state/local government, policy-makers, organizations and thought-leaders on topics such as the future of energy infrastructure, clean energy, energy resilience, cyber-security, smart manufacturing, and climate/sustainability. Building upon Schneider's footprint across North America and Schneider's vision for de-carbonization, sustainability, and an all-electric world, the Executive Assistant, Operations Leader, and Office Manager will work to support the Chief Public Policy Officer and entire DC team as they strive to enhance Schneider relationships and policy positions with key state and local legislators, their staff and critical industry organizations to promote a business and policy environment that is more favorable to our growth objectives and our vision for sustainability and corporate responsibility.

Location : This position is non-negotiable a Washington, DC based position in the Washington, DC office, as a full-time in-person, in-office role.

Responsibilities include :

Executive Administrator/Scheduler:

• Provide high level administrative support for the Chief Public Policy Officer (or her deputy head of office during travel) and team-wide meetings, requiring discretion, confidentiality, broad and comprehensive experience, communication, skill, and knowledge of the organization polices.
• Facilitate smooth communications between the executives and direct reports/coworkers and between the executive and external parties such as media, customers, and the public.

• Action and reply to emails or scheduling requests for the Chief Public Policy Officer (internal and external), schedule all relevant appointments accordingly, and answer or redirect inquiries from internal or external sources in a timely fashion.
• Make travel arrangements, coordinate meetings, and processes all expense reports for Chief Public Policy Officer.
• Lead coordination of scheduling and final agenda/itineraries and assigning and compiling the final briefing materials/memos for Executive "Fly-in" meetings or Team strategy meetings.
• Respond rapidly to scheduling requests from all members of the government relations team that require the involvement of the Chief Public Policy Officer or another senior executive involved in a meeting pertinent to the team's core mission or a DC-based event or fly-in.
• Communicates rapidly by text, Teams, and email throughout the day with Chief Public Policy Officer as needed as well as with teammates.
• Handles details of a highly confidential and critical nature.

Operations Leader

• Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases.

• Leads operational strategy for onboarding new employees or interns into the team, ensuring equipment and training is assigned, and working with the assigned "buddy" within the team to plan/schedule the associated meetings to help educate and welcome the new employee or intern into the group.
• Work closely with the necessary colleagues to ensure efficiency and effectiveness of our executives, executing key processes, workflows, and policies.
• Support the executive and Team Leaders in managing and resolving operational issues.
• Attend, organize and provide onsite support and coordination for both internal and external meetings and conferences for executives and their teams, including Monday morning staff meetings, all relevant team meetings, and strategy meetings. Distributes minutes and follow-up on actions/requests from meetings. Solicits and completes content required for Weekly Stand Up meeting (top three issues for the week, next three most important issues).
• Monitor and action approvals across the team and with any other relevant groups, while working closely with senior leadership on any impending deadlines and completion of content, including for the Monthly Business Review (MBR) and Quarterly Business Review (QBR).
• Plan, prioritize, and manage the multiple tasks that have been assigned to him/her before the deadlines and keep a running list of tasks/deadlines and completion in Microsoft Teams Planner.
• Advise, support, assist, coordinate, and collaborate on special projects, including DC-based events, which are highly complex, and involve creation and oversight of multifaceted teams.
• Work with team members, Finance, and Procurement to collect, document, and process invoices for memberships in associations, sponsorships, and other expenditures and coordinate closely with Finance to support accurate budget information and expenses incurred or projected.
• Work closely with Finance and various members of the team to continuously update SVP's budget/excel document to reflect processed invoices or expenditures.
• Work closely with all relevant parties, including Real Estate and Finance, to manage all matters pertinent to the office, including supplies, security, technology, and more.
• Work with Compliance and Procurement to onboard consultants into the system, complete relevant compliance forms, and process invoices on time.

Office Manager

• Supports full team in Washington, DC as relates to the needs of the office, including access, supplies, and reservation of space/conference rooms with building management.
• Engage directly with the building management and real estate/security teams on any issues related to the office.
• Lead team preparation for external visitors, including all issues related to permitted access to the office, security and badges required.
• Coordinate with appropriate internal functions to secure the necessary equipment, technical support, and effective wi-fi and technical needs for the office.
• Coordinate with Marketing to ensure access and storage of Schneider Electric branded materials stored at the office for use in both internal or external events and for use with visitors.
• Serve as the primary "event planner" for the DC office for both internal and external events hosted at the DC office space:
• Order required food/catering.
• Plan for the delivery/set up and clean up.
• Prepare name cards and display SE branded materials.
• Work with comms leader or issue leader to secure photos.
• Assign and solicit support from other members of the team as needed.
• If event is organized by a group outside of our function, work directly with them to provide catering information and rules/procedures, billing it to their cost-center.

• Strong organizational skills including, but not limited to, the ability to handle multiple demands and assignments and the ability to prioritize tasks effectively and efficiently.
• Excellent verbal and written communication skills; professional and positive attitude and tone.
• Expert ability using Microsoft Office programs including (but not limited to) Outlook, Teams, Word, Excel and PowerPoint and potentially Microsoft Project.
• Strong attention to detail - takes thorough notes, catches typos, reads between the lines and quickly pick up on little things to help the organization run efficiently and smoothly.
• Ability to exercise independent judgment and a high degree of initiative and assertiveness to ensure tasks are completed and to resolve problems and develop recommendations.
• Knows how to leverage resources and delegates effectively with deadlines enforced.
• Displays a positive, flexible and team first attitude. Fosters even more positivity, communication, and collaboration within the team and cross-functional partners.
• Continuously seeks ways to enhance contribution to those they support including all members of the team and individuals needed to ensure executives' success.
• Exercises considerable discretion and can analyze complex information requests and determining complex trends
• Demonstrates a commitment to helping move outside of their own duties when needed to ensure the success of the team and an openness/commitment to growth and acquiring new capabilities.
• Demonstrates a commitment to supporting a team mentality, courtesy and professionalism, and supporting team morale.

This position may be right for you if you have:

• Worked as a Scheduler for a Member of Congress
• Worked as an Office Manager for a Member of Congress or DC-based team
• Aspire to be a Chief of Staff or Head of Operations in the future
• Worked to manage a demanding schedule of travel and events for a senior official in government, senior leader of a trade association, or private sector executive
• Experience organizationally with coordinating briefing packages, organizing events, and tracking tasks/next steps and follow up

Let us learn about you! Apply today.

Why us?

Schneider Electric is leading the digital transformation of energy management and automation. Our technologies enable the world to use energy in a safe, efficient and sustainable manner. We strive to promote a global economy that is both ecologically viable and highly productive.

34bn global revenue

128 000+ employees in 100+ countries

45% of revenue from IoT

5% of revenue devoted for R&D

You must submit an online application to be considered for any position with us. This position will be posted until filled

It is the policy of Schneider Electric to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct. Concerning agencies: Schneider Electric does not accept unsolicited resumes and will not be responsible for fees related to such.