Job Purpose

Project Key Accountabilities

(Duties include but not limited to)

·         Supervises checking for correctness and completeness, logging and distributing documents received by transmittal from the Contractor’s Document Controller and other parties as required, files and maintains hard copy originals.

·         Supervises the checking of 'Due Date' (if reply is required) and allocates distribution in accordance with the Project’s Document Distribution Matrix (DDM).

·         Generates outgoing transmittals to the Contractor’s Document Controller and other parties.

·         Supervises maintaining the transmittal log or register, and receiving, logging and distributing correspondence received from the Contractor’s Document Controller.

·         Assists in maintaining correspondence registers, distributes any other Project documents in accordance with PMT requirements and supervises maintaining the Project’s electronic filing system.

·         Receives, endorses and files incoming transmittals and correspondence from the Contractor Document Controller. Monitors the Project MDR, to verify the status and progress of documents issued.

·         Assists in compiling periodic management reports.

·         Assists in making requested copies.

·         Provides general daily assistance to the PMT in all matters relating to technical documentation and correspondence.

Technical and Business Skills

·      A high level of proficiency in written and spoken English.

·      Computer literacy involving the regular use of professional office applications and some technical applications

Behavioural Competencies

Qualifications

·      Degree or similar, relevant experience maybe taken if coupled with HNC/HND, however any qualification, technical or knowledge requirements may be waived through relevant work experience.

Knowledge and/or Experience

·         Minimum 10 years’ experience in a similar role.

·         Significant practical knowledge. of hard copy and electronic document control and information management systems.

·         Sound written and verbal communication skills, with the ability to communicate at all levels of the organization.

·         Successful track record in similar roles on large international projects.

·         Computer literacy and development skills.

Fluent English.