Candidate Profile

Skills:

• MS office Proficiency (Excel, Word, PowerPoint, Outlook)

• Proficiency in English language, French is an added advantage

• Creative, energetic, organized and excellent follow-up ability, strong work ethics

Experience:

• Preferably1-2 years of experience working as an intern within HR function

Education:

• Minimum Bachelor's degree in Human Resources

Activities

Jobholder ensures - in an independent way - the high quality and efficient running of the HR administration.

• Correct and timely administration of employees joining, leaving and mobility during employment, as well as administration of contractors joining, leaving and demobilization during service
• Support of affiliate with organizing practicalities of first and last day of employees with for instance entry cards, provision of laptops, explanation office surroundings, first introductions etc;
• Giving support to parties involved to help them understand the e-form system and work proficiently with it;
• Checking regularly if the HR admin processes in e-form are working correctly and updating where necessary - in cooperation with the HR Officer;
• Keeping TotalEnergies systems up to date with employee information and related issues, such as HR4U;
• Supporting HR Officer with data gathering for reporting on behalf of affiliates to e.g. headquarters, such as SoGreat, Societal Reporting, headcount reports and other local reports;
• Process the expense claim of TERDME employees through e-form observing applicable policies thereof
• Creation/maintain and update of employee personnel files
• Collection and coordination of required documents for visa application for new hires to be submitted through e-form
• Prepare employee correspondence such as employee Bank letter, Salary Certificates, Experience letter, NOC for visa application.
• Strict adherence of confidential HR information.

Context & Environment

Internal:

• Interaction with employees and cross functional teams based on the assigned activities

External:

• None

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