Candidate Profile

• Minimum Business, Economics, Mathematics or Engineering degree or equivalent.

• Minimum 5 to 10 years' experience in a Commercial/Marketing/Business direct or indirect management

• Must be articulate, analytical, customer oriented, self-motivated, a team leader and able to work without supervision

Activities

GT and Mines Activities

• Assisting Key Accounts Managers' (KAM) in the deployment and assessment of the B2B profitability and margin tracking tools e.g. PNL and KE24, KE30, FBL3N/5N, MB52, Salsa, VIVA Goals, B2B Dashboard.

• Share statements of accounts & handle queries regarding statements - Trading with customers & TMs (daily) including prospects.

• Proposing & coordinating actions for improving the profitability of all the customers by working with KAM's and GT, Mines.

• Analyse, track and share weekly sales and ugmve - white products, per customer, per channel, per geographic region

• Maintenance and regular update of the B2B Master Data Files including contracts and Due Diligence Registers.

• Monitoring and reporting B2B competitor price surveys weekly

• Assisting with analysing B2B Customer Satisfaction scores and tracking key red flags.

• Monthly reports consolidation for B2B master data updating and B2B dashboard.

• Preparation of accounts for submission & review - due diligence, CD2, Journals, DMA forms (with coordination of the KAM), credit notes, debit notes etc.

• Liaise with Customer Service, Depots, and customers to support timely ordering, planning and delivery of product.
• Maintain a proper (filling& scanning) record keeping system for the section with a focus on agreements, letters, departmental monthly meeting minutes, deal sheets, Aviation Contracts, contract registers, route surveys and any documents that may be deemed necessary from time to time.

• Track and regularize invoicing anomalies through relevant, journals, debit and credit notes.

• Track and report weekly on follow up B2B customer closure status, with the relevant supporting closure evidence/documents thru Salsa and excel file.

• Report weekly on credit control resolution implementation.

• Represent the B2B team in weekly Supply Sales meeting

• Analyze and explain monthly detailed reporting results by customer and track variable costs and fixed costs allocation and MAMBO margin variance between the SAP reporting modules.

• Provide secretarial role for departmental monthly meetings - scheduling, minute taking, minute signing and minute filing.

• Any other duties as directed by the hierarchy

Aviation

• Ensure profitability of the aviation activity and monitor monthly delivery of variable expenses vs budget and trend of the same and ugmvc.
• Ensurre timely response to all Aviation tenders for validation and approval thru the hierachy
• Facilitate and ensure all TEA and other aviation customers are serviced satisfactorily in Zimbabwe
• Manage Air Zimbabwe account on supply and payments and ensure strict adherence to agreed supply terms
• Ensure monthly reconciliation of HAFS Stocks against SAP and Avidial
• Oversee timely and accurate invoicing of all uplifts on working D+2 after receipt of the TEA price book
• Supervise the issuance of Proforma invoices to aviation customers
• Ensure that TEA transactions are promptly invoiced using AVIDIAL
• Ensure TEA account is up to date i.e. invoicing, payments , reconcilled against TEA ledger and matching
• Pay regular visits to both local and TEA local customers
• Source for new business to grow the local portfolio of aviation customers.
• Salsa - Log customer information, weekly reporting and visit reports in Salsa.
• Competitive Intelligence - Monitor and report competitor activities (price watch, new developments, changes,
• Complete daily aviation reports, ensure aviviation orders are processed on time, track invoicing and circulate accordingly.
• Follow up alternative refuelling opportunities within other locations within the country
• Any other duties as directed by the hierachy

Context & Environment

• Position involves working closely with internal and external stakeholders in keeping the department fluid.

• Position involves back office support for the B2B GT, Mines and Aviation functions . This is a high-pressure environment that is dynamic and involves reconciliations on accounts, timely reporting and risk escalation.

• Position involves ensuring timely execution of billing on payables, receivables, credit & debit notes as well as adjustment journals.

• Position involves working closely with KAM, Finance team in debtors and creditors sections and reporting sections

• Position involves working closely with internal & external stakeholders to improve performance & and analyze in detail reporting results

Additional Information

ACCOUNTABILITIES

• HSEQ and Integrity performance at the office and in-service stations. Timely reporting of anomalies and incidents.

• Accounts: - timely & correct execution in creation, billing and amendments (rentals receivable, payable, credit & debit notes).

• Reporting: - timely consolidating and analysing periodic reports and results submitted by KAMs, Reporting Manager or independently of the activities to assist Management with decision making.

• Analysis & Tracking - sales performance, results, variable cost allocation of all B2B products and channels.

Apply

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TotalEnergies is a global multi-energy company that produces and markets energies: oil and biofuels, natural gas and green gases, renewables and electricity. Active in more than 130 countries, TotalEnergies puts sustainable development in all its dimensions at the heart of its projects and operations to contribute to the well-being of people.

As a major player in the energy transition, TotalEnergies' ambition is to reinvent the way energy is produced and consumed to get to net zero by 2050 , together with society, and to resolve the climate challenge.

Our 101,000 employees are committed to energy that is ever more affordable, cleaner, more reliable and accessible to as many people as possible.

Net Zero at TotalEnergies is more than just words and more than just an aspiration. It's a path we have chosen to take with determination. It stands for tangible investments and developing skills. It represents a path that will mean exacting standards for us and patience for our stakeholders.

It will require us to rely first and foremost on ourselves and to trust in our values: Safety, Respect for Each Other, Pioneer Spirit, Stand Together and Performance-Minded.
TotalEnergies is an equal opportunity employer