PRINCIPAL ACCOUNTABILITIES

• Assist in all daily tasks.
• Responsible for all administrative matters including typing, scanning and distribution of mails, handling telephone calls, etc.
• Dealing with daily secretarial duties and any private and confidential matters pertaining to the Company.
• Manage diaries and schedule and coordinate all appointments, interdepartmental and management meetings and maintain an efficient record of the meetings and provides the timely reminders on his appointments/meetings.
• Arrangements of flights and hotel accommodation, visa applications, car rentals and preparing itineraries for business trips.
• Responsible for preparation of presentation material to Corporate, Regulatory Agencies and Partners.
• Responsible for the compilation of weekly reports, monthly forecast reports and Executive Committee reports and to ensure timely submission to Corporate Management.
• Responsible for completing the corporate card statement online monthly basis.
• Manage all essential business documents to ensure proper handling with regards to signature, distribution and responses on behalf of the Country Manager.
• Provide all administrative assistance to Thailand team members by communicating with both IT & Administrative Services Departments on setting up of e-mail address, request for computer/laptop and mobile phone, tenant pass, etc.
• Liaison with Corporate Office and update them with reports on a weekly and monthly basis.
• Liaise and coordinate with all departments in the area of administration, corporate and operation matters.
• Preparation of check requests for reimbursements and submit same to Finance Department for processing payment once approval is granted.
• Verification of claims and reimbursements submitted for approval.
• Filing and indexing office correspondence.
• Maintain an efficient Information Management System that includes keeping master files for all outgoing and incoming correspondences for the General Manager, Malaysian Operations.
• Attend to ad-hoc requests and other duties as assigned.
• Travel Agents, Car Rental Companies, Hoteliers (locally & overseas), Airlines (MAS, SIA, CO, etc.), Real Estate Agents, Movers, Legal firms, Florists, Contractors, etc.

QUALIFICATIONS AND EXPERIENCE

• Minimum Diploma in Private Secretarial Course (PSC) or equivalent and 10 years of related working experience.
• Mature with pleasant personality, positive work attitude, strong organizational and good interpersonal skills.
• A self starter, team player and one who thrives on working in a challenging and fast paced environment. Able to work independently and under minimum supervision.
• Highly motivated, resourceful, multi-tasks, with pleasant disposition and is able to upkeep a high degree of trust, integrity and confidentiality.
• Good command in English and Bahasa Malaysia and posses excellent communication.
• Good computer literacy and proficiency in Microsoft Words, Excel and PowerPoint.

About Petroplan

Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.

Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.

In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.

Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.