Position Title:              Administrative Assistant        
                                   
Department:                Operations

Reports To:                 Operations Manager


Primary Responsibilities

To provide administrative and secretarial support to the Operations Manager and Account Managers

Skill Profile
 

• At least two years in an executive secretarial level position or similar. Working knowledge of Microsoft Suites, excellent spelling & grammar skills.

  Communication Areas
Ability to interface well with all departments of the company and to represent the Operations Manager/Company in a highly professional manner. To maintain the highest level of confidentiality and multi task orientated.   Detailed Responsibilities  

• Correspond with the Operations Manager/Account Managers to include work processing/typing of letter, memos, and forms (includes handling of confidential information).
• Provide administrative support for the above to include telephone coverage, copier projects, mail handlings, supplies control and necessary communications internally and externally
• Assist the office members in the management of their schedules and handles calls from both internal and external sources
• Perform special projects as assigned by the Operations Manager (I.e. Confeernce Booths, etc.)
• Perform accounting duties for end of month billing
• Perform invoice summaries for all vendors and software submittal
• Perform light transport of materials within localized areas
• Maintain office inventory of supplies

Health, Safety & Environmental Risk Category:  Low

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.