Job Title: Administrative Assistant II
Location: Edmonton, AB
Schedule: M-F (40 hrs/week)
Job Type: Hybrid
Contract length: 11 months.
Anticipated Start date: April 29th, 2024.

Roles & responsibilities:

• Provides support to all terminals and Edmonton area pipeline (Edmonton Rail as needed)
• Ordering stationary for officer and office supply
• Material requisitions
• Follow-ups to vendor for materials that have already been ordered and haven’t arrived on time or have arrived but have been shipped to the wrong address.
• Shipping packages through various companies (Purolator, FedEx, Buffalo Air)
• PM01 requests and upkeep of OneNote
• Iron Mountain filing and record management.
• Data entry of PDM Forms, scanning onto the LAN so we have digital backups of all our client’s forms.
• Filing of PDM forms and 3rd part inspections
• Carrier requests and admin
• Orientation requests for vendors that the client uses.
• Adjusting Pos and PM extensions
• City permits.
• Communication with CBRE and inputting service requests
• Confirming good/services received
• Back-office requests and communication
• PM02 closures
• Various office tasks such as building spreadsheets, PowerPoints, and Word documents.
• Refinery and pipeline orientations
• Social convener/Dignitary preparation
• Document and data control due in June.
• Pipeline services key contact list update 2x year.
• Expense report submission

Apply here or send your resume to mengmeun.young@nesfircroft.com

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.