• Acting as the point of contact among executives, employees, clients and other external partners;
• Responsible for creating and maintaining a harmonious working environment;
• Focuses on the maintenance of all personnel and administrative systems;
• Support Project Control and Services team in human resource management by forecasting the organization's needs and continuously monitoring and adjusting all systems;
• With a primary responsibility of supporting the Engineering &Construction Manager, provide support to the executive team as directed to ensure that division goals and objectives are accomplished, and operations run efficiently;
• Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

Executive Support

• Promote and comply with the applicable safety instruction and Company HSE procedures in all activities;
• Carry out work in compliance with the Company values and policies, relevant laws and regulations, agreed Company priorities and objectives, Company standards and procedures and good industry practices;
• Treat all information obtained during the course of the work with confidentiality;
• Manage professional scheduling for Engineering and Construction Manager, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics;
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives;

  Personnel management:

• Manage, coordinate, and arrange department’s travel and travel-related activities, including hotel booking, transportation, and meal coordination;
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database;
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business;
• Organize team communications and plan events, both internally and offsite;
• Personnel Leave Management;
• Manage onboarding of new joiners and offboarding of departing employees. Main Master List records;
• Book and follow contractor's newcomer onboarding process including:
  • Incident Free training with NOC training Dept/HR;
  • PPE request;
  • IS request (User Access, Software/Hardware arrangements);
• Handle Employee expense claims;
• Request and follow up E&C contractor the resources assignment to fulfill manning plan provided by Construction coordinator;
• Confirm with contractor all assigned resources have their certificates up to date;
• Ensure proper communication with contractor to ensure timely mobilization of personnel;
• Manage onshore training assignment for offshore personnel (TRF, communication with their relative company for hotel booking, transportation);
• Office/desks arrangement for E&C employees;
• Coordinate and follow up all General Services requests for E&C;
• E&C Intranet page publications / updates;

  Document Management:

• Input, or make sure that all technical documents are entered into MANASA data base and follow them up and when needed review the workflow;
• Control and expedite regularly overdue documents or comments;
• Carry out the distribution of all technical documents;
• Prepare Adhoc reports, as and when requested.

• Professional Experience (number of years): 10;
• Experience within Project: (number of years): 5;
• Multi skilled competencies;
• Co-ordinated approach to resolving problems in a timely manner;
• Working knowledge of document & data control;
• Fluent in English;
• Good interpersonal and communication skills;
• Strong time-management skills and the ability to organize and coordinate multiple tasks simultaneously;
• Ability to work under pressure with minimal supervision;
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge;
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.

• Salary:
• Day Rate in USD Plus Allowance
• Work Schedule:
• 9 Hours / 6 Days

• Duration:
  • 31-Dec-2025 with possible extension
• Location:
  • Qatar

A powerful global network, connecting the most talented and experienced specialists with both present-day and pioneering projects. With 120+ offices and more than 12,000 specialists around the world, we deliver skilled talent and workforce services that transform global projects in Life Sciences, Conventional Energy, Infrastructure, Future Mobility, Mining and Renewable Energy.