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Office Supervisor job in Madrid at American Bureau of Shipping

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Office Supervisor at American Bureau of Shipping

Office Supervisor

American Bureau of Shipping Madrid, Comunidad de Madrid Full-Time

The Office Supervisor will manager support staff and oversee office administration, payroll, office services, and day-to-day activities under the direction of management. Maintains relations with ministry and labor authorities, post office, banks, and country authorities for taxes, social security matters, and company registration updates. The office supervisor will also be responsible for accounting matters, such as financial reporting, accounts receivable, accounts payable, budget preparation, and capital expenditures.

What You Will Do:

  • Assists in planning and organizing the internal administration of the office, and matters relating to labor laws, social security, etc.
  • Advise personnel in matters relating to employment requirements, social security requirements, etc.
  • Assists in the preparation and monitoring of annual manpower and expenditure budget.
  • Arrange for expatriates' employment and dependent passes and keep records up to date.
  • Handle personnel matters, such as new hires, terminations, and training. 
  • Arrange client meetings and supervise office support staff.
  • Maintain vacation records and schedule vacations of support staff always to ensure proper coverage.
  • Handle legal matters, including acting as a liaison with lawyers.
  • Supervises financial, tax, and bank audits and assists in the preparation of balance sheets. Also, reviews the work of the Accounting Department.
  • Supervise employees' payroll and submit relevant details to external agencies and other organizations, such as Taxing and Labor Authorities.
  • Prepares tax returns and maintains relations with the Treasury Department, and fee calculations as well as quotes.
  • Controls office inventory, maintains office supplies, and assists with payments to suppliers.
  • Responsible for marketing and contacts with local clients with regard to administrative procedures and fees.
  • Support the ABS Health, Safety, and Quality System by working with other departments or staff to oversee the maintenance and compliance of the program.
  • Responsible for ISO 9001 set up of local procedures and layout of forms.
  • Supervise the maintenance and alteration of office areas, furniture and equipment, office security, and general housekeeping of office facilities.
  • Communicates with suppliers of business services, such as office equipment, staff accommodations, insurance, building maintenance, and utilities.
  • Maintain relations with the office landlord.
  • Arrange travel ticketing, hotel accommodations, and other travel arrangements in the most advantageous manner for ABS.

What You Will Need:

Education and Experience

  • High School diploma or equivalent
  • Five (5) years of experience preferred in similar roles preferred. 

Knowledge, Skills, and Abilities

  • Ability to develop a working knowledge of ABS Rules, Guides, statutory regulations, and related instructions, as well as the ABS Employee Safety Policy.
  • Knowledge of the country's social security system.
  • A good understanding of the country's labor laws.
  • Certain accounting skills, including experience in computerized accounting systems.
  • Strong interpersonal skills and experience.
  • Strong organizational skills and experience.
  • Strong computer skills, including word processing, spreadsheet, and graphics software experience.

Reporting Relationships:

Reports to a Manager, Director, or Executive level position

We set out more than 160 years ago to promote the security of life and property at sea and preserve the natural environment. Today, we remain true to our mission and continue to support organizations facing a rapidly evolving seascape of challenging regulations and new technologies. Through it all, we are anchored by a vision and mission that help our clients find clarity in uncertain times.

ABS is a global leader in marine and offshore classification and other innovative safety, quality, and environmental services. We’re at the forefront of supporting the global energy transition at sea, the application of remote and autonomous marine systems, cutting-edge technical solutions, and many more exciting advancements. Our commitment to safety, reliability, and efficiency is ever-present, guiding our clients to safer and more efficient operations.

Equal Opportunity

ABS Bureau is committed to the equal employment opportunity of its employees and prohibits discrimination against any employee or qualified applicant based on race, color, creed, religion, national origin, sex, gender identity, age, disability, marital status, sexual orientation, citizenship status or veteran status, or other non-work-related characteristics that may be protected under the law of the Federal Government or specific state employment laws.

Other

This job description is not intended, and should not be construed, to be an all-inclusive list of responsibilities, skills, efforts or working conditions associated with the job of the incumbent. It is intended to be an accurate reflection of the principal job elements essential for making a fair decision regarding the pay structure of the job. #ogjs

The Office Supervisor will manager support staff and oversee office administration, payroll, office services, and day-to-day activities under the direction of management. Maintains relations with ministry and labor authorities, post office, banks, and country authorities for taxes, social security matters, and company registration updates. The office supervisor will also be responsible for accounting matters, such as financial reporting, accounts receivable, accounts payable, budget preparation, and capital expenditures.

 

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Job ID: 141