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Senior Procurement Advisor at Air Swift

Senior Procurement Advisor

Air Swift Campsie, New South Wales Full-Time
> Procurement Specialist – Perth, WA
Airswift are partnered with an Energy provider and have a role of Procurement Specialist / Buyer to work on 12 months contract assignment in Perth, WA.

Major Activity:
  • Management of RFQ and tender evaluation process.
  • Placement of purchase orders (POs) for materials and equipment in time.
  • Interaction with internal SMEs including package engineers, quality and material management.
  • Expedite delivery of ordered materials and equipment.
  • Management of changes.
  • Lead communications/negotiations with contractors/vendors.
  • Manage necessary approval process.
  • Achieve cost savings through the contract management process.
Primary Responsibilities:
  • Conduct all activities in a safe and efficient manner in accordance with the company’s policies and procedures. At all times, ensure the welfare of personnel and protection of assets & environment.
  • Manage RFQ stage including RFQ preparation, issue, receipt, opening and assessment of tenders and approval process.
  • Negotiate with Contractor on all matters relating to terms and conditions, improved pricing of quotes received and delivery options that may be more economic and timelier.
  • Ensure progress of orders are monitored and regularly reported to Contracts Manager to identify potential future variations.
  • Ensure commercial and contractual correspondence with Contractor is efficiently handled.
  • Ensure changes to PO conditions/scope of work are managed in accordance with Company procedures.
  • Manage necessary approval process for changes.
  • Develop documents for internal and external approval process (tender evaluation pack).
  • Monitor vendor performance and maintain positive vendor relationships.
  • Expedite the delivery of purchased items and ensure their compliance with the required specifications and delivery date.
  • Ensure market trend investigation and benchmark activity within the industry is efficiently performed.
  • Ensure that full audit trail is maintained for all procurement transactions.
  • Manage contract documents in the system.
  • Ensure confidentiality of contract documents is maintained.
  • Manage bank guarantee, parent company guarantee and other contractual deeds where required.
  • Coordinate on contractual, commercial, invoicing/payment, taxation/duties, AIP, insurance, IR, insurance, HSES and legal issues with relevant internal stakeholders.
  • Administration of legal issues.
  • Provide procurement advice to the colleagues within the team as well as the relevant non-Contracts & Procurement personnel
  • Contribute to other project controls functions (i.e., Cost control, planning, document control etc.).
  • Contribute to PO close-out.
Skills & Experience:
  • 10+ years of experience of procurement , preferably in Oil & Gas business
  • Thorough understanding of sourcing and procurement processes
  • Strong capability in cost and time effective sourcing to procure goods from competitive suppliers
  • Robust experience in contract formulation activities, inventory and materials management, supply systems and processes.
  • Superior SAP skills (MM module – minimum 5 years) and an awareness of functions of the AP and PM Modules)
  • Excellent communication/negotiation skills
  • Excellent written skills
  • Ability to multi-task
If you would like to be considered for the position, please apply direct to this advertisement with your CV & contact details or send the same to [ Link removed ]   



Recommended Skills

  • Administration
  • Business Relationship Management
  • Communication
  • Confidentiality
  • Cost Reduction
  • Economy
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Job ID: 1185814