Operations Support Specialist job in Odessa at NOV

Job Duties include, but are not limited to:

Working Capital Management

• Review multiple system reports to ensure ERP cleanliness (Intransit, Received not Vouchered, Unbilled revenue, Open POs, etc)
• Accounts Receivable
  • Monitor and track all project revenue to ensure timely billing and accuracy.
  • Devise and implement strategies to reduce unbilled days
  • Implement and maintain procedures for outstanding invoices at set trigger points (ex. 30 days-retrieve backup/contact customer AP/investigate issues/resolve or contact sales)
  • Investigate all aged AR, work with admins to secure proper support, work with customer to secure payment, work with sales if additional support is required, track progress on payment for each invoice

Accounts Payable

• Go through bills to audit coding, verify process controls, investigate issues, ensure timely processing
• Oversee and audit third party equipment
• Pursue additional discounts from vendors if possible
• Supply Chain
  • Complete/Review/Post monthly cycle counts. Improve inventory accuracy.
  • Monitor inventory purchasing against usage. Forecast inventory needs.
• Provide weekly analysis reports to project managers for inventory stock management

Operations

• Facilitate and work alongside project managers to provide support, margin analysis and forecasting needs.
• Financial Reporting
  • Complete weekly, monthly and yearly forecasts for P&L, backlog, Customer trends & balance sheet items. Report to senior management support for variances and highlight issues each week/month
  • Bridge major changes MoM as well as changes against prior forecasts
  • Report, track and post intercompany transactions
  • Review all costs posted to general ledger in detail. Audit accuracy and legitimacy of all entries; if illegitimate, track down transaction originators to review posting and determine validity.
  • Monitor job activity and provide managers feedback on movement and future estimates to budget spending
  • Ensure rebill expenses are being billed back to the customer at the appropriate markup, confirming expense/revenue are posted in same month
  • Provide feedback and insight on potential cost saving opportunities

Training

• Provide admin personnel ERP training and support when needed
• Provide inventory training in accordance to implemented control procedures