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Administration Supervisor at Element

Administration Supervisor

Element Stevenage/Hertfordshire, Hertfordshire Full-Time
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FIRA International, part of the Element Group, has an opportunity for an Administration Supervisor to join our Support Services team based in Stevenage. This is a great opportunity to develop you career within a Global TIC business.



Responsibilities

  • Be the sites point of contact for the Site Support Services Manager
  • Plan, supervise and undertake (if required) the team to deliver key tasks, including:
  • Answer and direct incoming communications
  • Greet visitors to site and deliver the H&S Visitor Induction
  • Ensure all documentation is processed and stored expediently
  • Event coordination and attendance
  • Receive, prepare and distribute incoming and outgoing mail/packages
  • Raise and GRN PO’s
  • Processing invoices and credit notes
  • Purchase stationery items and office equipment/consumables
  • Coordinate site services and liaise with external contractors to ensure delivery
  • Promote membership of the Associations' and other services offered by FIRA International
  • Proactively maintain all areas of the daily running of the Membership and voucher credit system
  • Assist / coordinate ad-hoc administration support to the Consultancy department, including:
  • Council pack collation and distribution
  • Taking meeting minutes
  • Assisting in Association yearly audit
  • Assisting Association Secretary and Chairman
  • Production of reports, including:
  • Monthly Support Services Report
  • Monthly Membership Movements Report
  • Monthly Site Report
  • Financial reports as requiredo
  • Conduct appraisals/target setting and monitoring
  • Annual leave, time off, etc. approvals and monitoring
  • Sickness monitoring, reporting and actions such as RTW and noted meetings
  • Mentoring and training


Skills / Qualifications

  • Experience within a similar role is required
  • Strong general administration and organisational skills working to a high level of accuracy
  • Self-management – scheduled and unscheduled tasks with the ability to plan department workload and daily functions
  • Ability to be empathetic with strong communication skills, both written and oral
  • Ability to engage with customers and colleagues in a polite and professional manner
  • Proficient in Microsoft, Word, Excel & Outlook, with the ability to learn bespoke software as required

To apply please email [ Email address blocked ]

#LI-JB1



Diversity Statement

At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming “the world’s most trusted testing partner”.

All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: race, colour, age, religion, gender, national origin, disability, and/or protected veteran status, or other characteristics in accordance with the applicable governing laws.

 

Recommended skills

Courtesy
Training
Communication
Coaching And Mentoring
Mentorship
Documentation
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Job ID: 2020-5957