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Document Controller at Petrofac

Document Controller

Petrofac Woking, Surrey Full-Time

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.  

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

JOB TITLE: Document Controller


  • Support in document management procedure development and identifying DC interface requirements between Licensor, sub-contractor and client.
  • Assist setting up and maintaining Technical Document Register (TDR) and Reporting.
  • Supporting SharePoint for the project and establishing Licensor & LLI vendor documentation (if applicable).
  • Track and record communications both internally and externally regarding Project deliverables, formal letters, technical queries and any other important contract documentation.
  • File and maintain all electronic and hard copy files in a user friendly and easy to find system, conforming to corporate procedures and practices.
  • Assist the project team with any issues regarding the location, History and current status of any Project deliverables.
  • Ensure all documentation at the end of a project is handed over to the client in accordance with the Project contract and archived in accordance with Petrofac procedures.
  • Ensuring compliance with Petrofac’s ISO Quality procedures, Project QA Plan. Complying with other Petrofac accredited frameworks such as ISO 14001.
  • Performing related duties as agreed with Project Control Lead.


  • Good standard of education.
  • Firm understanding of Document Control principles and processes and be able to convey and enforce them as required.
  • Relevant experience in a Senior Document Controller role.
  • Organised and attentive to detail.
  • Good communication skills and the ability to communicate with people at all levels, internally and externally. Good time management skills.
  • A team player who is also capable of working autonomously.
  • Good experience of using an Electronic Document Management System (EDMS) in a previous role.
  • Must be able to display good supervisory skills.

Additional Information


Recommended Skills

  • Attention To Detail
  • Communication
  • Coordinating
  • Document Management Systems
  • Flexible Working
  • Friendliness
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Job ID: 074735