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Executive Assistant job in Geneva at Total Energies

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Executive Assistant at Total Energies

Executive Assistant

Total Energies Geneva, Geneva Full-Time
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Job Description We are looking for an Executive Assistant to join our team based in Geneva, who will provide support at Executive Levels for the Trading \u0026amp; Shipping branch at TotalEnergies.

About us:

TotalEnergies has developed a strong expertise in oil and biofuels, natural gas and electricity
trading. Trading entities are based in Geneva, Paris, Houston and Singapore.

TotalEnergies installed its European trading hub across
in Geneva, which now bring together very large teams around trading activities: TotalEnergies Trading \u0026amp; Shipping (T\u0026amp;S) and TotalEnergies Gas and Power (TGP).

T\u0026amp;S
is a trading division in charge of all physical trading and shipping of crude oil and refined products on behalf of the TotalEnergies Company. It has been an active participant all over the supply chain as well as on the derivatives paper market in order to manage the market risk for a long time. ). As such, it operates in fast-evolving market dynamics influenced by internal and external factors that require constant adaptation and evolution.

Our Culture:
We are committed to meet the energy needs of a growing population and we are committed to the energy transition. The volatility of the energy trading markets requires excellence in risk management and a culture of innovation. We are fully embracing the digital revolution.
Our people flourish in an environment that promotes expertise, entrepreneurship spirit, agility and a purpose-driven culture, generating boundless opportunities to learn, grow and achieve collaborative success.
Reinforcing the competencies of our people is a key pillar of our culture: we train our people to ensure their development and we pledge to encourage safety in all our actions.
We look for passion, ambition and open-mindedness. While we evolve in a demanding industry that requests to be always on the edge, we cultivate a friendly workplace where our people feel good, where team spirit and respect guide our daily routine, where the diversity of our people and their skills create a nourishing experience for all of us.

Your Responsibilities:
Your missions would typically include the following:
  • Organising business travels, including the booking of flights, hotels, rent-a-car and produce all relevant authorisation documents including visas
  • Preparing and submitting expense claims for Executive levels.
  • Managing complex agendas and a large amount of emails.
  • Providing secretarial and administrative support to one or several CODIR members;
  • Distributing and redirecting DHL, courier, mail and parcels to one or several CODIR members.
  • Assisting in meeting organisation, equipment set up, and ensuring meeting rooms are booked and all equipment is working.
  • Updating all the personnel data necessary for travel arrangements and maintaining such data in the safe dedicated IT tool participating in the co-ordination of corporate events, when required.
  • Supporting and covering other members of the trading assistance team, when required.
  • To complete any ad hoc tasks, as and when directed.

Become one of the drivers of energy transition with TotalEnergies Trading \u0026amp; Shipping.

TotalEnergies is a broad energy company that produces and markets energies on a global scale: oil and biofuels, natural gas and green gases, renewables and electricity. Our 105,000 employees are committed to energy that is ever more affordable, clean, reliable and accessible to as many people as possible. Active in more than 130 countries, TotalEnergies puts sustainable development in all its dimensions at the heart of its projects and operations to contribute to the well-being of people

Trading Shipping :

Give your best to better energy and make the commitment with TotalEnergies. We are one of the most active players in the international oil markets, trading with a vast network of customers and suppliers worldwide: national oil companies, producers, other oil majors, refiners, traders, distributors and end-users.

We have developed a set of trading strategies and expertise, which allows us to respond permanently to market changes and opportunities, on all physical and paper oil markets.

Satisfying the energy needs of a growing world population, curbing global warming, and adapting to changing customer behaviors and expectations are the three challenges that TotalEnergies must meet over the next 20 years.
With its biomass blending and trading activity, TotalEnergies Trading \u0026amp; Shipping is an active participant in the development of sustainable biofuels. Our maritime transport expertise also helps to reduce the carbon footprint of sea transportation and we recently announced the time chartering of new vessels equipped with LNG propulsion.
Learn more about us on:
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Job ID: 57139BR