Site Administrator in Saudi Arabia, Saudi Arabia, Saudi Arabia

VAC-66937

My client in Saudi Arabia are recruiting for a Site Administrator on a contract basis. Rates negotiable.

Location: Jazan Project Offices - Jazan Construction Site - Saudi Arabia

Responsibilities
" Reporting directly to the Site Project Manager
" Responsible for
o In general be responsible for the smooth running of the site office and for supporting the In Kingdom team.
o Provide Admin support to the site team, visitors and the Client as required. This shall include
" Clerical and typing support
" Filing and document management
" Managing the necessary office facilities such as stationary, office equipment etc.
" Managing facility bookings e.g. conference room use, video conferencing facilities
" Arrange car hire and vehicles as necessary
" Arrange dinners and lunches as requested by the Site Project Manager
" Provide any support, facilities or materials to ensure the proper religious practice for those on site
" Taking and writing up minutes of meetings as required by the Site Management team.
o Monitor the status of temporary visas and working arrangements for company and Third Country Nationals as necessary prior to formal issues of Iqamas or during the renewal process.
o Monitor and support the visa/Iqama process for site and IK personnel as required by the Site Project Manager and in conjunction with the Government Relations Officer (GRO).
o Ensure all necessary records are kept on visa status and renewal requirements
o Support the applications for driving licenses, tests etc.
o Lease with the GRO over any issues to do with the National and Local Police. This shall include but not be limited to
" Traffic accidents
" Behavioral issues
" Security issues
" Passes and access
o Provide support to visiting staff in the booking of suitable travel, in Kingdom transfers and travel and accommodation as necessary. This shall include supporting the documentation required and local negotiations.
o Together with the GRO, provide a point of contact for anyone In Kingdom who requires emergency support.
o Support the site team and visitors with medical and treatment advice for the speedy and professional treatment of anyone requiring medical assistance in Kingdom.

Essential Qualifications, Experience and Skills
" Excellent English and Arabic both spoken and written
" Administration experience on similar projects.
" Suitable keyboard skills
" Experience of the Saudi Visa and Iqama process
" Experience of working with the Saudi Authorities
" Team Player
" Strong communicator written and oral
" Strong and effective coordinator
" Organised, disciplined, able to perform under pressure and manage multiple priorities and parallel tasks
" Strong Microsoft software skills, particularly Word, Excel and PowerPoint
" Report writing skills
" Experience of working in a multicultural project team
" Middle East project experience
" Experience in KSA

Desirable Qualifications, Experience and Skills

" Saudi Aramco experience


Additional Benefits Information for applicants:

Working Hours
6 days/ week, 10hrs/day on site, excluding travel time between accommodation and site. Friday is
Weekend'.

Accommodation/Travel
The base will be a secure Camp Ground 5km from the ASU site within the perimeter of Jazan Economic City, with safe, modern and comfortable leisure and living facilities.

Welfare
On-site dedicated medical support from a recognised international provider, with ISOS backup for medical
evacuation will be provided, along with On-site dedicated security support from a recognized
international provider, with comprehensive offshore backup.

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