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Contract Management Administrative Assistant in EGY-Cairo, Egypt


At the end of April 2019, WorleyParsons combined with Jacobs Energy, Chemicals and Resources (ECR) division, to create Worley. 


Together, we are a leading global provider of professional project and asset services in the energy, chemicals and resources sectors. 
We have almost 60,000 amazing people in around 60 countries across the world covering the full lifecycle, from creating new assets to sustaining and enhancing operating assets for our customers.


Our exciting combination will create new opportunities for you to join us. The transition will take time, so in the short-term you may see references to our heritage companies in your application process.


Visit <web address removed> to explore our success, expertise and global reach.

POSITION OVERVIEW:

TheContract Management Administrative Assistant is responsible for assisting theClient Follow-Up Department with administrative management activities includingthe following: all documentary aspects of creating, tracking and storingdocumentation related to: dispute avoidance, claim avoidance, commercialawareness training, contract compliance monitoring, change management, routinecommercial correspondence, general correspondence control, document management,claim drafting, claim review, negotiations, dispute resolution preparation. TheContract Management Administrative Assistant reports to the Client Follow-UpDepartment Head and to the Worley Contracts Manager.


 


SPECIFICtasks and RESPONSIBILITIES

  • Providetechnical assistance functions to the NPPA Follow-Up department.

  • Assist andsupport NPPA Follow-Up Department Head and the subordinate Contract Managers intheir daily tasks.

  • Maintain andmanage Follow-Up Department Action-Item Tracking System.

  • Support andassist Follow-Up department in tracking and managing correspondence and actionitems.

  • Organize andschedule Department internal and external meetings including scheduling,location and notice to attendees.

  • Providetechnical assistance to Worley and NPPA staff in administrative matters.

  • Maintain andmanage technical files and records in an organized manner.

  • Troubleshootand resolve staff complex administrative problems.

  • Ensurecompliance of Worley and Client corporate guidelines intechnical administrative assistant functions.

  • Coordinates with Contracts Management team andother team members;

  • Organizesand leads the Administrative function of the NPPA Follow-Up Department;

  • Ensuresthat work is performed in accordance with Worley, NPPA and DNPP projectinternal processes and procedures;

  • Coordinateseffectively with other project disciplines;

  • Ensurescorrect and timely reporting in the Follow-Up Department;

  • EnsuresNPPA Follow-Up Department activities adhere to the overall DNPP Projectexecution plan;

  • Assistsin monitoring contract adherence in coordination with Contracts Management team;


KEY RELATIONSHIPS:

Supervision Received

- Client Follow-Up Department Head and Worley Contracts Manager

Supervision Given

- None

Internal Contacts

- All Employees; other Departments

External Contacts

- Clients; Suppliers; Main Contractors



.


PREFERREDEDUCATION/EXPERIENCE:

  • Bachelorsdegree in Engineering, Law or Business

  • Strongadministrative skills; 2 years of experience in administration and working inmulti-cultural teams


 


SKILLS/COMPETENCIES:

  • Advancedskills in Excel, Word and Outlook software

  • Abilityto manage issues to closure in a multi-cultural, ambiguous environment

  • Abilityto communicate, influence and persuade without formal authority

  • Excellentwritten and verbal communication skills in Arabic and English are essential,understanding of Russian is a plus

  • Prudentuse of confidential information

  • Organizedand disciplined, capability to plan and schedule tasks and events

  • Excellentcommunication ability

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