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Procurement Lead in Qatar

Job Description Procurement Lead

PartA: Job Specification

Job Purpose

Overseas all Contractor procurement activities for the Onshore Project. Works to assure a Procurement & Materials program that meets the needs of the project, is cost-effective, expedient, and in compliance with company policies and procedures. Ensures that all Procurement & Materials requirements for the Project are met, and that the requirements of the EPC Contract in respect of procurement and materials are complied with by the Contractor.


Key Job Accountabilities

Key Result Areas:

· Establish and maintain alignment with the PMT on project procurement needs, objectives and requirements

· Establish compliance with project procurement processes and procedures

- Establish project coordination procedures for procurement, and oversee the development of other coordination procedure

- Review and approve Contractor’s procurement procedures and processes.

- Document any Lessons Learned

· Develop and execute Procurement Plans that support the project’s goals and objectives

- Work with Contractor to develop and implement overall and individual purchasing plans (seek input from Project Sourcing Specialists as appropriate).

- Review and implement Contractor’s Purchasing and Materials Management plans including plans for purchase of spare parts and for purchase of bulk materials.

- Develop Closeout and Materials Reconciliation plan.

- Document any Lessons Learned.

· Communicate with PMT on project procurement activities, progress and issues

- Report schedule and cost data to PMT with regards to procurement activities,

- Maintain close liaison with appropriate members of PMT (Engineering, Construction and Source Inspection Coordinator) during execution,

- Advise PMT of procurement issues and steps being taken to mitigate consequences

- Document any Lessons Learned

· Manage Contractor’s procurement activities (Gates 3 – 5).

- Review Contractor’s staffing plans to optimize use of manpower.

- Ensure Contractor’s compliance to approved contractor procedures and prime contract coordination procedures.

- Review and modify, as necessary, Contractor’s purchasing and contracting documents to ensure compliance with Company’s requirements including terms and conditions of the contract.

- Review Contractor’s compliance with Company’s prevention of information brokering and business ethics guidelines.

- Assist Contractor in evaluating prospective key vendors

- Ensure procurement documents produced by Contractor are of acceptable quality (complete, clear).

- Plan for effective use of Contractor’s materials management system.

- Ensure Contractor effectively manages procurement interfaces.

- Appraise Contractor’s performance and enhance as appropriate.

- Resolve any materials-related claims.

- Cooperate with IPR and audit teams with respect to procurement.

- Ensure orderly turnover of project (with regards to procurement) to the operating organization.

- Document any Lessons Learned.

· Provide Spare Parts Coordination for the project

- Interface with project overall Spare Parts Coordinator for planning, processes, expectations and to align synergies.

- Understand the schedule and identify key interface points.

- Establish and implement plan for spare parts management and coordinate spares acquisition process

- Provide oversight of the EPCM spare parts related activities including obtaining the Required Spare Parts List (RSPL) data.

- Work issues as appropriate to ensure materials and equipment are received at needed location on schedule.

· Provide subcontracting administration support required

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Communications and Working Relationships:

· Requires effective communication, initiative, flexibility and an ability to induce collaboration.

· Effective team player who collaborates well with others

· Demonstrates the highest level of integrity, leadership, interpersonal understanding and self confidence in dealing with all parties

Communicates concisely in written and verbal context; prepares high quality written documents

Problem Solving/Complexity:

· Utilizes a systematic approach to problem solving that ensures accuracy, timeliness and quality of documentation in resolution

· Able to work moderately complex tasks to completion within time constraints for Project, with minimal guidance from more experienced staff

Participates in the resolution of problems in more demanding and less familiar situations using precedent and own acquired knowledge

Decision Making Authority and Responsibility:

· Able to work within a defined role with limited supervision

· Able to make decisions and solve problems related to a specific discipline/ field

· Establishes credibility with peers and supervisors and makes good use of their time

Understands organizational authority and seeks appropriate line management approvals

PartB: Person Specification – MinimumRequirements

Qualifications

· Minimum of 10 years management/supervisory experience on Major Projects

· BA/BS Preferred

Knowledge and/or Experience

· Demonstrate understanding of procurement best practices

· Intermediate to Expert Equipment and Materials Purchasing Skills (e.g. engineered equipment/bulks)

· Strong analytical, leadership, negotiation and communication skills

· Ability to operate autonomously on a result orientated basis handling multiple diverse task

· Excellent organisational and communication skills

· Ability to work under pressure and manage constantly changing priorities

Technical and Business Skills

· Daily direct procurement supervision will not be available when located overseas or rotating; therefore, additional requirements are as follows:

· Must be a self-starter and able to work in a virtual organization

· Ability to oversee and monitor EPCM Contractor purchasing activities including track/monitor key equipment and material purchases

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