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Contract Conformance Specialist in Edmonton, Canada

Contract Conformance Specialist

Our Client a large Oil and Gas Company is currently seeking a Contract Conformance Specialist for a one year contract in Edmonton, AB.

The Contract Conformance Specialist (CCS) III is accountable for the day-to-day conformance responsibilities for all executed contractual arrangements of assigned capital and maintenance projects. The CCS manages the flow of documentation and communication related to the contractual relationship between Company and Contractor to ensure contractual obligations are met. The CCS facilitates the timely identification, communication and resolution of contractual matters. The CCS interacts frequently with third parties as well as in-house departments including legal, project management, construction management, business development, project controls and other functional groups..


Duties and Responsibilities:

  • Demonstrate understanding of and compliance with contracting strategies.
  • Facilitate preparation and maintenance of contract exhibits, which include scope, specifications, pricing, and special instructions.
  • Assist with writing technical contract language describing the scope, pricing, and special instructions for each assigned project.
  • Coordinate with (or take on the role of, if requested) the front-end contract preparer to ensure project specific functional requirements and contractor clarifications & qualifications (when applicable) are incorporated in the final contract documents.
  • Support project management in contractor contract negotiations during the contract bidding and formation phases.
  • Coordinate with the project team in its development of a project specific communication plan.
  • Participate and assist with training regarding the Construction Sourcing & Admin team. Review documents submitted by contractors for compliance with contract and provide notification to contractors of non-compliance and deviations from baselines, in alignment with the Project team.
  • Maintain contractor correspondence and documentation logs. Prepare and transmit in a timely fashion company generated correspondence, in alignment with the Project team, construction manager and project manager.
  • Manage the change order process, which includes maintaining a change order log, generating change directives, reviewing contractor requested changes, and preparing approved change orders.
  • Prepare meeting agendas, participate in person at, and take & distribute meeting notes for, all contract-related meetings between company and contractor.
  • Establish and implement project contract document control and retention systems in compliance with company procedures. Review contractor submitted invoices for compliance with the requirements; distribute for review and approval by the appropriate personnel; and monitor through payment to the contractor.
  • Coordinate with project team, Team Lead, the front-end contract preparer and legal, as required, in resolution of contractual issues as they arise.
  • Monitor and track the internal Purchase Order (PO) tied to contracts within the ERP. Coordinate contract close-out with project team to ensure strict compliance with the related contracts and statutory requirements.
  • Close out project contract files and submit for retention in compliance with Company procedures.
  • Prepare for and aid during company and external compliance audits. Ongoing communication with the Team Lead regarding projects contractual requirements, practices and issues, including providing regular updates on the Construction Sourcing & Admin. Contracts Tracker and monthly directors reports.
 

Qualifications

  •  Bachelors degree in an engineering, construction, legal, technical, SCM or business discipline with a 7-10 years of experience in legal, engineering, construction, and/or contract administration or contract conformance of construction related projects, preferably in the oil and gas pipeline industry.
  • Specific knowledge and experience in contracting process and issues related to energy industry construction projects in Canada.
  • Fundamental understanding of intent, context, purpose and utilization of all documents typically included in or required by a contract.
  • Demonstrated ability to communicate in a clear, concise, and organized manner.
  • Demonstrated excellent human relations, influencing, and listening skills to deal effectively with all levels of employees and management. A
  • bility to develop collaborative working relationships with other departments to achieve goals. Familiarity with best management practices for contracting.
  • Ability to support the negotiation of complex contracting issues.
  • Demonstrated proficiency working with office computer applications such as Microsoft Office as well as ERPs such as Oracle and/or SAP. Experience in front-end RFx processes is a plus (contract strategy development, RFx preparation, managing bid/evaluate/award cycle, contract negotiation/formation and contract execution), as the CCS may be requested to provide front-end support. Knowledge of the varying provincial construction regulations and Acts including applicable Builders Lien Acts (NT, AB, SK, MB, ON) is also a plus. Knowledge in Ontario-based and/or gas utility construction is a plus.
     


Established in 1978, NES Global Talent provides a complete range of contract and permanent talent solutions to the Oil and Gas, Power, Construction and Infrastructure, Life Sciences, Manufacturing and IT sectors worldwide. With more than 40 offices in 28 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. Offering far more than a traditional recruitment service, we fully support our contractors while they are on assignment with everything from securing visas and work permits, to providing market leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.

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