Sales Administrator - Coordinator in Beaumont, TX, United States

Position Summary
Provides basic administrative and clerical support typically to a department or group of professionals.
Specific Job Duties and Responsibilities
• Performs basic clerical and administrative duties for assigned department. Prepares documents, correspondence and reports as directed. Proofreads for grammar and spelling. Copies, binds and distributes as directed.
• Enters data to maintain and update various databases and spreadsheets. Ensures data integrity by verifying input and calculations. Uses standard templates for regular departmental activities, reports and presentations to maximize efficiency and reduce turnaround time.
• Assists others by furnishing information and helping with basic problem resolution. Answers questions via phone or email and provides accurate and timely information. Takes accurate phone and verbal messages and ensures that messages are communicated in a timely manner.
• Creates, runs and distributes standard periodic reports, to communicate follow-up requirements and to summarize reports, etc. Maintains organized computer and/or hard copy files for easy identification and retrieval.
• Plans, coordinates and makes arrangements for on-site and off-site meetings conferences and special events. Coordinates scheduling, travel for attendees, meeting materials, AV and catering arrangements.
• Ensures accurate and timely communication to involved parties.
• Assists others in department as necessary. Assists others in office as needed including providing back-up reception. May assist with departmental human resource functions, which may include maintaining time off requests. Cross-trains with others as assigned.

Qualifications
Education: High school diploma or GED preferred.
Experience: Previous experience in an office setting preferred.
Other Required Skills, Knowledge or Abilities: Exposure to office equipment such as personal computers, copiers, calculators, fax machines, etc. Basic PC skills with ability to enter data and verify accuracy. Ability to handle confidential or sensitive information or issues.
Interpersonal Communications: Understanding of basic math and the ability to read, write and comprehend written and verbal English. Contacts with immediate associates and immediate supervisor for instructions, training and guidance. Some contact with other departments or external contacts to clarify, obtain and furnish information. May have some external contact with suppliers or customers. Effective oral and written communication skills with good vocabulary, good grammar and good telephone etiquette.
Physical Demands
While performing the duties of this job, is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Occasionally required to stand; walk; and stoop, kneel, or crouch. Must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
Work Environment
Spends most of the time in an office environment. Occasional visit to shop area.
Reporting Relationships
Complexity of Duties and Decisions: Works consists of varied but routine tasks, processes or operations that are clearly defined. Uses pre-determined standards to ensure that data is entered, reports are distributed and projects are completed in accordance with department policies and procedures. Resolves basic questions & refers more complex issues to higher levels.
Authority: Works under direct supervision: Specific instructions are given on assignments or follows written or verbal instructions and established procedures and standard practice to perform assigned tasks.


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