Contract Assistant Manager in Not Specified

LOCATION:


Job profile summary:

The Contract Assistant Manager will support in commercial and legal negotiations with 3rd party suppliers and administer the end-to-end contract life cycle; inclusive of the following activities:

  • Contract Enablement
  • Contract Administration
  • Contract Close Out and Exit
  • Reporting

1. Contract Enablement

  • To review, assess and compile contracts and provide assurance by timely executing them in accordance with the SOP
  • Perform contract drafting where required
  • Ensure contracts are executed within Companys limit of authority
  • Support in facilitating transactional systems in accordance with the buying channel nominated
  • Operationalise contract within the appropriate systems
  • Ensure the appropriate changes or notices being affected are made within the appropriate systems
  • Ensure completes of P2P data before handing off for purchasing operations.

2. Contract Administration

  • Identify and resolve issues, claims and disputes where needed.
  • Monitor, analyse and ensure compliance to contracts.
  • Manage amendments, notifications, change order, variation orders and terminations in a timely manner.
  • Update the appropriate systems due to any change or amendments and communicate with the impacted stakeholders.
  • Provide contractual advise to Procurement during the contract life cycle.

3. Contract Close Out and Exit

  • Ensure contracts are properly closed out and terminated in compliance to the contract.
  • Archive documents to ensure legal compliance.
  • Close transactional systems in accordance to contract requirements.
  • Analyse and share lessons learnt where required.

4. Reporting

  • Support in generating and analysing reports identified by Procurement and Business Stakeholders.
  • Identify opportunities for improvements in relation to Procurement strategies and system enhancements.

5. Communication

  • Generate communication content to ensure that messages (such as status, plans, compliance, etc.) are effectively communicated to the respective Procurement Teams and/or Stakeholder groups.
  • Participate in supplier performance reviews and discussions where needed.

6. Other

  • Support in reviewing general terms and conditions and provide feedback to Procurement of any potential contractual or commercial risks.
  • Supports the objective of no compromise on safe and compliant operations, including OMS related standards
  • Ensure compliance to BP policies such as risk management, delegation of authority (DOA) and functional guidelines.
  • Mentor and help junior team members.
  • Support in performance management of team members.
  • Communicate clear instructions to team members & listen to team member feedback.
  • Identify opportunities and drive continuous improvements within the service line.
  • Assist in project coordination, recruitment, training and management of people.
  • Prepare reports as requested and present to stakeholders where necessary.

Educational background

  • University degree in a technical, legal or related equivalent business discipline.
  • MCIPS/ISM qualification, or at stage of pre-qualification, desirable.

Experience

  • More than 8 years working experience in procurement and supply chain.
  • Able to work in ANZ, UK & US shift.
  • Experience of Source-to-Pay processes and systems.
  • Experience in ARIBA or other e-procurement tools and deployments of similar scope and scale.
  • Extensive knowledge and application experience with contract terms and conditions.
  • Knowledge of procurement contract drafting and negotiations, contract review and daily management.
  • Experienced working with virtual teams.

Other

  • Fluent in English.
  • Excellent problem-solving skills.
  • Intermediate Influencing and stakeholder management skills.
  • Intermediate Organisational and strong project management skills.
  • Role will require occasional hours outside of standard business hours to join calls with overseas team members
  • Contractually and commercially risk adverse

-->

Job profile summary:

The Contract Assistant Manager is responsible as a team leader and/or individual contributor for delivering quality outcomes across BPs Contract Lifecycle Management process. In addition, the Contract Assistant Manager supports various BP businesses with a range of contract management and supplier administration activities. The ideal candidate has practical and application experience in contracting of services and commodities, extensive knowledge and understanding of contracts and legal terms, contracting strategy preparation, coupled with a strong commercial orientation and communication skills.Working within a defined global process framework, there is an opportunity for this role to contribute to an enhanced Service Delivery Model around how BP third party arrangements are administered and managed over the term of their life ensuring that maximum value is extracted from each arrangement.



Job Advert:

The Contract Assistant Manager will support in commercial and legal negotiations with 3rd party suppliers and administer the end-to-end contract life cycle; inclusive of the following activities:

  • Contract Enablement
  • Contract Administration
  • Contract Close Out and Exit
  • Reporting

1. Contract Enablement

  • To review, assess and compile contracts and provide assurance by timely executing them in accordance with the SOP
  • Perform contract drafting where required
  • Ensure contracts are executed within Companys limit of authority
  • Support in facilitating transactional systems in accordance with the buying channel nominated
  • Operationalise contract within the appropriate systems
  • Ensure the appropriate changes or notices being affected are made within the appropriate systems
  • Ensure completes of P2P data before handing off for purchasing operations.

2. Contract Administration

  • Identify and resolve issues, claims and disputes where needed.
  • Monitor, analyse and ensure compliance to contracts.
  • Manage amendments, notifications, change order, variation orders and terminations in a timely manner.
  • Update the appropriate systems due to any change or amendments and communicate with the impacted stakeholders.
  • Provide contractual advise to Procurement during the contract life cycle.

3. Contract Close Out and Exit

  • Ensure contracts are properly closed out and terminated in compliance to the contract.
  • Archive documents to ensure legal compliance.
  • Close transactional systems in accordance to contract requirements.
  • Analyse and share lessons learnt where required.

4. Reporting

  • Support in generating and analysing reports identified by Procurement and Business Stakeholders.
  • Identify opportunities for improvements in relation to Procurement strategies and system enhancements.

5. Communication

  • Generate communication content to ensure that messages (such as status, plans, compliance, etc.) are effectively communicated to the respective Procurement Teams and/or Stakeholder groups.
  • Participate in supplier performance reviews and discussions where needed.

6. Other

  • Support in reviewing general terms and conditions and provide feedback to Procurement of any potential contractual or commercial risks.
  • Supports the objective of no compromise on safe and compliant operations, including OMS related standards
  • Ensure compliance to BP policies such as risk management, delegation of authority (DOA) and functional guidelines.
  • Mentor and help junior team members.
  • Support in performance management of team members.
  • Communicate clear instructions to team members & listen to team member feedback.
  • Identify opportunities and drive continuous improvements within the service line.
  • Assist in project coordination, recruitment, training and management of people.
  • Prepare reports as requested and present to stakeholders where necessary.

Educational background

  • University degree in a technical, legal or related equivalent business discipline.
  • MCIPS/ISM qualification, or at stage of pre-qualification, desirable.

Experience

  • More than 8 years working experience in procurement and supply chain.
  • Able to work in ANZ, UK & US shift.
  • Experience of Source-to-Pay processes and systems.
  • Experience in ARIBA or other e-procurement tools and deployments of similar scope and scale.
  • Extensive knowledge and application experience with contract terms and conditions.
  • Knowledge of procurement contract drafting and negotiations, contract review and daily management.
  • Experienced working with virtual teams.

Other

  • Fluent in English.
  • Excellent problem-solving skills.
  • Intermediate Influencing and stakeholder management skills.
  • Intermediate Organisational and strong project management skills.
  • Role will require occasional hours outside of standard business hours to join calls with overseas team members
  • Contractually and commercially risk adverse



About BP:

We are a global energy business involved in every aspect of the energy system. We have 75,000 employees in 80 countries, working towards delivering light, heat and mobility to millions of people, every day. We are one of the very few companies equipped to solve some of the big complex challenges that matter for the future. We have a real contribution to make to the world's ambition of a low carbon future. Join us, and be part of what we can accomplish together.

The Downstream segment has global manufacturing and marketing operations. It is the product and service-led arm of BP, made up of three businesses (Fuels, Lubricants, and Petrochemicals).

We aim to run safe and reliable operations across all our businesses, supported by leading brands and technologies, to deliver high-quality products and services that meet our customers needs.

Disciplined execution of our strategy is helping improve our underlying performance, capture opportunities for further growth, generate attractive returns and create a more resilient business that is better able to withstand a range of market conditions; and create opportunities for future growth.

JOB SEARCH

Keywords / job title / skill / company

Type any location in the box above, or select below :
Africa
Asia & Pacific
CIS
Europe
Middle East
North America
South America
Afghanistan
Åland Islands
Albania
Algeria
American Samoa
Andorra
Angola
Anguilla
Antarctica
Antigua and Barbuda
Argentina
Armenia
Aruba
Australia
Austria
Azerbaijan
Bahamas, The
Bahrain
Bangladesh
Barbados
Belarus
Belgium
Belize
Benin
Bermuda
Bhutan
Bolivia
Bonaire, Sint Eustatius and Saba
Bosnia and Herzegovina
Botswana
Bouvet Island
Brazil
British Indian Ocean Territory
British Virgin Islands
Brunei
Bulgaria
Burkina Faso
Burundi
Cambodia
Cameroon
Canada
Cape Verde
Cayman Islands
Central African Republic
Chad
Chile
China
Christmas Island
Cocos (Keeling) Islands
Colombia
Comoros
Congo, Democratic Republic of the
Congo, Republic of the
Cook Islands
Costa Rica
Cote d'Ivoire
Croatia
Curaçao
Cyprus
Czech Republic
Denmark
Djibouti
Dominica
Dominican Republic
East Timor
Ecuador
Egypt
El Salvador
Equatorial Guinea
Eritrea
Estonia
Ethiopia
Falkland Islands (Islas Malvinas)
Faroe Islands
Fiji
Finland
France
French Guiana
French Polynesia
French Southern and Antarctic Lands
Gabon
Gambia, The
Georgia
Germany
Ghana
Gibraltar
Greece
Greenland
Grenada
Guadeloupe
Guam
Guatemala
Guernsey
Guinea
Guinea-Bissau
Guyana
Haiti
Heard Island and McDonald Islands
Holy See (Vatican City)
Honduras
Hong Kong
Hungary
Iceland
India
Indonesia
Iraq
Ireland
Isle of Man
Israel
Italy
Jamaica
Japan
Jersey
Jordan
Kazakhstan
Kenya
Kiribati
Korea, South
Kosovo
Kuwait
Kyrgyzstan
Laos
Latvia
Lebanon
Lesotho
Liberia
Libyan Arab
Liechtenstein
Lithuania
Luxembourg
Macau
Madagascar
Malawi
Malaysia
Maldives
Mali
Malta
Marshall Islands
Martinique
Mauritania
Mauritius
Mayotte
Mexico
Micronesia, Federated States of
Moldova, Republic of
Monaco
Mongolia
Montenegro
Montserrat
Morocco
Mozambique
Myanmar
Namibia
Nauru
Nepal
Netherlands
Netherlands Antilles
New Caledonia
New Zealand
Nicaragua
Niger
Nigeria
Niue
Norfolk Island
Northern Mariana Islands
Norway
Oman
Pakistan
Palau
Palestinian territories
Panama
Papua New Guinea
Paraguay
Peru
Philippines
Pitcairn Islands
Poland
Portugal
Puerto Rico
Qatar
Reunion
Romania
Russia
Rwanda
Saint Barthélemy
Saint Helena
Saint Kitts and Nevis
Saint Lucia
Saint Martin
Saint Pierre and Miquelon
Saint Vincent and the Grenadines
Samoa
San Marino
Sao Tome and Principe
Saudi Arabia
Senegal
Serbia
Seychelles
Sierra Leone
Singapore
Sint Maarten
Slovakia
Slovenia
Solomon Islands
Somalia
South Africa
South Georgia and the Islands
South Sudan
Spain
Sri Lanka
Suriname
Svalbard
Swaziland
Sweden
Switzerland
Taiwan
Tajikistan
Tanzania, United Republic of
Thailand
The Former Yugoslav Republic of Macedonia
Togo
Tokelau
Tonga
Trinidad and Tobago
Tunisia
Turkey
Turkmenistan
Turks and Caicos Islands
Tuvalu
Uganda
United Arab Emirates
United Kingdom
United States
United States Minor Outlying Islands
Uruguay
Uzbekistan
Vanuatu
Venezuela
Vietnam
Virgin Islands (US)
Wallis and Futuna
Western Sahara
Yemen
Zambia
Zimbabwe

Country, town, city or postcode

--Web2New--