Logistics Coordinator in ZH-The Hague, Netherlands

Job Purpose:

to manage the process of preparation of goods for shipment andsmooth customs clearance in Russia. It involves an understanding and/orwillingness to learn country-specific requirements and ability to implement themin a systematic and timely manner.

Logistics Coordinator willprovide consultancy services to the project to ensure customerrequirements are met by coordinating the flow of information between customerand supplier to ensure timely shipment of goods and by contributing to thesmooth customs clearance process. 


Logistics Coordinator will coordinate withsuppliers to provide correct packaging, export certification, complete andaccurate shipping documentation and any other documentation required forcustoms clearance of goods in Russia, including items typical for the oil andgas industry, as well as electronic/ cryptographic equipment and dual-useitems.


Logistics Coordinator shallcommunicate effectively since the job primarily involves liaising with theclient and suppliers in multiple locations in the world.

Job Duties:

  • Facilitates the shipping ofproducts from one destination to another by coordinating activities and flow ofcommunication between Client, freight forwarder, in-house Engineers andsupplier
  • Works on preparation ofdocumentation required for Goods exportation from European Union, Asia and USAfor transportation and customs clearance of Goods in Russia.
  • Able to review transportationdrawings, shipping and preservation procedures, and be knowledgeable in HarmonizedCommodity Description and Coding Systems, Incoterms, transportation andwarehousing of goods; be able to assess freight costs, delivery locations andtransportation rates.
  • Maintain detailed and accuratelogistics data for weekly logistics reports; assistance to Client incoordination of logistics activities and preparation of loading plans
  • Receives shipping and customsclearance documentation, reviews and provide comment to supplier, resolvesissues arising out of non-compliance of documents with requirements. Obtainscomments from Client and internal disciplines and resolves questions/issueswith supplier
  • Communicate with various in-housedepartments as needed to obtain information relevant to logistics or resolvequeries/ issues
  • Takes steps to avoid issues atthe customs clearance locations
  • Work to improve the logisticsprocess by negotiating with suppliers and customer, increasing efficiency andreducing unnecessary steps
Required profile:

  • Experience as Logistics Coordinator. 
  • Able to build and maintain relationships withsuppliers and Client
  • English speaking; Russian as native or secondlanguage is preferred
  • Experience in logistics management or asLogistics Coordinator. 
  • Familiar with Russian regulations, standards and customs clearance requirements is preferred.
  • Excellent communication skills.
  • Must be organised and logical, willing to adaptquickly to changing policies and procedures.
  • Good time management skills, able to prioritise.
  • Attention to detail, able to analyse data andunderstand connections.
  • EU-citizenship is required to ensure a smooth on-boarding.

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