IMS Document Controller- Maternity Cover in Aberdeen, Aberdeen, United Kingdom

IMS Document Controller

POSITION SUMMARY

The IMS Document Controller will be mainly responsible for the administration and maintenance of the Integrated Management System (IMS) Documents and Processes within the Agility BMS Management System, including the co-ordination, maintenance and monitoring of document life cycles, the coordination of user feedback, and daily monitoring of the management system shared mailbox.

Hands on experience with Document Management Systems and good knowledge of Management System principles would be advantageous for this role.

MAIN DUTIES & RESPONSIBILITIES

Facilitate the ongoing review and updating of documents and processes, including:
Control and allocation of document numbering;
Drafting and updating process maps;
Ensuring the timely progress of documents and process maps through the Check, Review and Approval process;
Monitoring the progress of all outstanding tasks and intervene where appropriate, e.g. Feedback, Periodic Review, Subscription Check, etc.
Perform controlled copy document movements out of Management Systems (e.g. OPEPs, Bridging Document, Emergency Response Plans, etc.) incl. transmittal process and expediting the receipt of transmittals;
Manage the set-up of new users and provide training and assistance as necessary;
Provide guidance and support to key stakeholders regarding all forms of governing documents and information management;
Encourage and support Key Users in good practice and efficient usage of the systems;
Maintain the management system and system navigator tools conforming to the requirements of ISO 9001 and ISO 14001 & 50001;
Manage the regulatory subscription service and maintain regulatory documentation libraries (BSI, API, ASME etc.).

INTERNAL AND EXTERNAL INTERFACES

All functions and departments within the Company
Company Energy Corporate
HSEQ team (UK and Global)

REQUIRED COMPETENCES / QUALIFICATIONS / EXPERIENCE / PROFILE

Minimum 5 years’ experience in an equivalent role within the Oil and Gas sector;
Hands on experience with Document Management Systems;
Understanding of Integrated Management Systems & principles;
Good working knowledge of MS Office (in particular MS Word and Excel);
Knowledge of relevant management system standards (e.g. Quality Management principals aligned to ISO9001, Environmental Management aligned to ISO14001 and Energy Management aligned to ISO50001);
Clear written and verbal communication skills;
Analytical, problem solving skills and systematic thinking;
Ability to manage and prioritise own work with minimal supervision.

BEHAVIOURS

Collaborative:

To work and communicate effectively with colleagues, partners, suppliers and contractors. Respecting the knowledge and experience of others, sharing information and building effective relationships.

Drive:

To strive for excellence. Be energetic, passionate and resilient, taking personal accountability for performance and delivering results.

Problem Solving:

Ability to analyse multiple sources of data, make connections & create high quality solutions, prioritising the key issues & consequences.

JOB SEARCH

Keywords / job title / skill / company

Type any location in the box above, or select below :
Africa
Asia & Pacific
CIS
Europe
Middle East
North America
South America
Afghanistan
Åland Islands
Albania
Algeria
American Samoa
Andorra
Angola
Anguilla
Antarctica
Antigua and Barbuda
Argentina
Armenia
Aruba
Australia
Austria
Azerbaijan
Bahamas, The
Bahrain
Bangladesh
Barbados
Belarus
Belgium
Belize
Benin
Bermuda
Bhutan
Bolivia
Bonaire, Sint Eustatius and Saba
Bosnia and Herzegovina
Botswana
Bouvet Island
Brazil
British Indian Ocean Territory
British Virgin Islands
Brunei
Bulgaria
Burkina Faso
Burundi
Cambodia
Cameroon
Canada
Cape Verde
Cayman Islands
Central African Republic
Chad
Chile
China
Christmas Island
Cocos (Keeling) Islands
Colombia
Comoros
Congo, Democratic Republic of the
Congo, Republic of the
Cook Islands
Costa Rica
Cote d'Ivoire
Croatia
Curaçao
Cyprus
Czech Republic
Denmark
Djibouti
Dominica
Dominican Republic
East Timor
Ecuador
Egypt
El Salvador
Equatorial Guinea
Eritrea
Estonia
Ethiopia
Falkland Islands (Islas Malvinas)
Faroe Islands
Fiji
Finland
France
French Guiana
French Polynesia
French Southern and Antarctic Lands
Gabon
Gambia, The
Georgia
Germany
Ghana
Gibraltar
Greece
Greenland
Grenada
Guadeloupe
Guam
Guatemala
Guernsey
Guinea
Guinea-Bissau
Guyana
Haiti
Heard Island and McDonald Islands
Holy See (Vatican City)
Honduras
Hong Kong
Hungary
Iceland
India
Indonesia
Iraq
Ireland
Isle of Man
Israel
Italy
Jamaica
Japan
Jersey
Jordan
Kazakhstan
Kenya
Kiribati
Korea, South
Kosovo
Kuwait
Kyrgyzstan
Laos
Latvia
Lebanon
Lesotho
Liberia
Libyan Arab
Liechtenstein
Lithuania
Luxembourg
Macau
Madagascar
Malawi
Malaysia
Maldives
Mali
Malta
Marshall Islands
Martinique
Mauritania
Mauritius
Mayotte
Mexico
Micronesia, Federated States of
Moldova, Republic of
Monaco
Mongolia
Montenegro
Montserrat
Morocco
Mozambique
Myanmar
Namibia
Nauru
Nepal
Netherlands
Netherlands Antilles
New Caledonia
New Zealand
Nicaragua
Niger
Nigeria
Niue
Norfolk Island
Northern Mariana Islands
Norway
Oman
Pakistan
Palau
Palestinian territories
Panama
Papua New Guinea
Paraguay
Peru
Philippines
Pitcairn Islands
Poland
Portugal
Puerto Rico
Qatar
Reunion
Romania
Russia
Rwanda
Saint Barthélemy
Saint Helena
Saint Kitts and Nevis
Saint Lucia
Saint Martin
Saint Pierre and Miquelon
Saint Vincent and the Grenadines
Samoa
San Marino
Sao Tome and Principe
Saudi Arabia
Senegal
Serbia
Seychelles
Sierra Leone
Singapore
Sint Maarten
Slovakia
Slovenia
Solomon Islands
Somalia
South Africa
South Georgia and the Islands
South Sudan
Spain
Sri Lanka
Suriname
Svalbard
Swaziland
Sweden
Switzerland
Taiwan
Tajikistan
Tanzania, United Republic of
Thailand
The Former Yugoslav Republic of Macedonia
Togo
Tokelau
Tonga
Trinidad and Tobago
Tunisia
Turkey
Turkmenistan
Turks and Caicos Islands
Tuvalu
Uganda
United Arab Emirates
United Kingdom
United States
United States Minor Outlying Islands
Uruguay
Uzbekistan
Vanuatu
Venezuela
Vietnam
Virgin Islands (US)
Wallis and Futuna
Western Sahara
Yemen
Zambia
Zimbabwe

Country, town, city or postcode

--Web2New--