User in Aberdeen, Aberdeen, United Kingdom

SENIOR BUSINESS COST ADMINISTRATOR (IMMEDIATE REQUIREMENT)

ACTIVITIES
This role is responsible for the creation of Commitment documents related to the provision of services in SAP and ensuring that they are properly completed and authorized in accordance with the company procedures; this included
Ensuring that all contractual and commercial terms are sufficiently documented as appropriate to the commitment document
Compliance to the DEA
Highlight Budget availability checks to the appropriate Cost Analyst
Maintaining the Audit files of all Release orders and Service Orders with quotes and bid waivers as appropriate
Assist in the monitoring of commitments and highlight where amendments require to be raised in line with expenditure to be incurred within area of responsibility
On request produce SAP reports on commitments & Cost Control sheets.
Preparation of cost reporting and analysis, budgeting and forecasting when directed to do so by Cost Controllers
Supervise Value of Work month end process within area of responsibility & generate monthly accruals.
Responsible for the invoice processing via E-Invoicing of all invoices related to their Purchasing groups; this includes
Supervise 2nd verification stage of the e-invoicing process.
Perform full Contract Compliance checks on all invoices for the project, highlighting disputed items with the Contract Managers
Liaise with Financial & Technical approvers to ensure invoices are posted and paid on time.
Highlight any anomalies to team Supervisor

Responsible for liaising with Contract Representative and Contract Engineers to highlight where Contract Amendments are required.
Update and monitor DEA process in-line with SOX requirements
Key user for SAP Responsible for training new starts and re-fresher training of existing Team within Cost Administration.
Assist in the provision of ad hoc services such as preparation of back up documents for insurance claim dossiers, provision of back up information for auditors etc.
Oversee general administration support for Cost Performance
Ensure all SOX controls within area of responsibility are adhered to
Assist with compilations of month end reports, both internally and to supporting departments.
Creations of all departmental RFS’s, discussions with originators, interface with the Paris Star System, provide all Goods receipting and reporting of RFS.
Context and environment
The raising and follow-up of all Service related Commitments have been decentralised within the client. The cost Administration team are responsible for providing support to the Business with regard to the administration and processing of all Service Related Commitment documentation and the processing of all invoices for the client.

The job-holder is responsible for ensuring that consistent and standard procedures and processes are being implemented, in particular with regard to commitment control. Ensuring that all contractual and commercial terms are sufficiently documented as appropriate to the Commitment Document; appropriately authorised as per the DEA; contract compliance checks and routing of invoices for timely payment.

ACCOUNTABILITIES
Commitment documentation is properly completed, authorised and coded in accordance with Company procedures
SOX controls associated with all process and procedures are strictly adhered to and compliant.
Performing reconciliation of cost control data regularly and following up differences.

QUALIFICATIONS/EXPERIENCE REQUIRED
HND or equivalent in finance related discipline required
Significant experience in cost control administration, preferable in the oil industry
Knowledge and basic understanding of Contractual and commercial documentation
In-depth knowledge of SAP and other databases/computer packages required for this function
In-depth knowledge of Company Management Procedures (CMS): Delegation of Authority, TFE Group Specific Assistance, Manpower Control, Mobilisation and Recruitment, AFE, Contract Administration



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