CONTRACTS SPECIALIST in Abu Dhabi, Abu Dhabi, United Arab Emirates

CONTRACTS SPECIALIST

JOB PURPOSE

To be responsible for pre-award and post-award contracts management activities in relation to contracts managed by the Corporate Procurement Department.

Key Responsibilities:

  • Prepare Request for Expression of Interest and/or Pre-qualification to the potential bidders, assist in evaluation of responses and prepare Bidders Lists
  • Examine scope of work and other information provided by End Users and/or consultants for completeness and consistency
  • Prepare comprehensive ITT packages using standard forms and coordinate issuance to approved bidders
  • Coordinate pretender meetings and site visits with bidders, as required
  • Prepare all correspondence to bidders during the bidding period with necessary input from End User, where required
  • Coordinate and attend technical and commercial bid openings
  • Perform evaluation of unpriced commercial aspects of the technical bid and evaluation of commercial bid
  • Prepare recommendation for award and Notice of Award
  • Maintain and review computerized or manual records (contract logs and contract files)
  • Prepare the contract document(s) conforming agreed changes to the ITT package
  • Perform contract administration activities - bank guarantees, insurances, invoices, etc.
  • Provide contractual advice to End Users and prepare contractual correspondence
  • Review and evaluate variations and claims, prepare recommendations for approval of management and prepare contract amendments, as required
  • Perform close-out of contractual matters upon completion
  • Perform other relevant functions in the Contracts & Purchasing Department or Corporate Procurement & Support Department as assigned by the Corporate Contracts & Procurement Manager, and/or the Senior Corporate Procurement Support Officer and/or Senior Contracts Specialist

Strategic Responsibilities:

  • Ensure understanding, adherence and participation in relevant HSE requirements.

Knowledge and Skills:

Educational and Technical Qualifications: Bachelor’s Degree or equivalent in Engineering or Business Administration

Language Skills: Written and Spoken English is essential, Arabic is preferred

Years of Experience: 5 – 7 years of experience in pre-award and post-award contract management

Nature of Experience: At least 2 years of experience in managing contracts in client organisations

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