Senior US Federal Subcontracts Administrator / Project Buyer in Poland Countrywide-Krakow-PL Krakow - Aleja Pokoju, Poland

Our People & Places Solutions business reinforces our drive to improve the lives of people everywhere and epitomizes the 'why' of what we do the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering life-saving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology we're integrating a multitude of these solution elements to build the smart environments of tomorrow.

We have more than 1700 colleagues in Poland, supporting our business in all global regions. Our Global Delivery Center (GDC) engineers in Krakow and Warsaw office collaborate on the design and delivery of local and global projects in the fields of engineering, design and construction. Our Global Business Services (GBS) specialists provide global support and expertise in the fields of Accounting, Procurement, IT, HR and Graphic Design.

Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed today and into tomorrow.

This position is responsible for effectively and professionally conducting and coordinating the activities associated with subcontracting of services. The incumbent has thorough knowledge and understanding of subcontracting concepts, principles and practices, and the techniques of ensuring task completion, project delivery processes, and subcontractor relationship expectations. The incumbent understands the role of subcontracting in the project delivery process and the value-added expectations, and performs assignments in accordance with established policies and procedures.

The incumbent has thorough knowledge and understanding of the concepts, principles, theories, and compliance requirements applicable to the assigned group, subject area, or services.

For Federal project assignments the role will include:

  • Acquires and administers services subcontracts at an optimum balance of cost, quality, client need, and supplier service.
  • Responsible for assigned projects for subcontract administration services for subcontracts of low to medium risk on a domestic project.
  • Conducts strategic pricing planning, leads cost proposal support and participates in technical proposal preparation in compliance with the Federal Estimating System Manual, RFP requirements and other firm policies and procedures.
  • Provides information for subcontract auditing; reviews audit reports and implements audit recommendations; coordinates audit responses with audit agencies and clients under the direction of Supervisor.

Other responsibilities:

  • Coordinate the procurement of subcontracted services and administer assigned subcontracts to accomplish project or group objectives and obligations.
  • Subcontracting assignments typically will consist of professional or technical services, and major or complex construction services on larger projects, or may be assigned as the Subcontracts Manager for all subcontracting on a small project.
  • Provide tracking of subcontract activity, progress information, and guidance to project personnel on subcontracting issues, with specific attention to change management and financial status.
  • Coordinate closely with Engineering, Construction, and all other disciplines for continuity and overall program effectiveness.
  • Perform all subcontract formation duties for assigned subcontracts, including prequalification of bidders, solicitation of proposals, proposal evaluations, source selection recommendations, development of negotiation strategies, leads negotiation of contract terms and pricing issues, conformance and finalizing of agreements, and subcontract issuance and execution.
  • If necessary sourcing, negotitations and signing agreements with subcontractors.
  • Utilize established policies, procedures, systems, and tools to assure maximum contribution.
  • Preparation of proposal deliverables related to subcontracting, including pricing of subcontracted services, execution approach narratives, and labor hour estimates for subcontracting.
  • Assist Procurement Management in providing other support services as requested.

  • Degree in Business, Law, Engineering or other applicable field. Experience in lieu of a degree is acceptable.
  • 5-7 years experience in subcontracting and contract management, with specific experience in working on medium to large projects such as airports, dams, stadiums, buildings, highways and bridges, water projects, rail projects, power projects, refinery expansions, petrochemical units, pulp and paper mills, pharmaceutical plants, pipelines, dock construction, ocean terminals, offshore construction, or automated assembly lines.
  • Experience with federal agency supplements, policies, standards, or other state or local contracting, bidding, and source selection practices.
  • Fluent English is a must.
  • German language will be an asset


Jacobs is an Equal Opportunity Employer.

Please be informed, that this role will be located in Jacobs's secondary office in Krakow:

Fabryczna Office Park 
Aleja Pokoju 18 bud B1 ALFA
31-564 Kraków



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