Programme Management Officer

Principal Accountabilities:

- Internal communication - working across departments to ensure that information is communicated accurately and consistently from and to the Programme Delivery team.
- Support of project delivery - working with Programme and Project Managers as well as project participants to receive, process and store the outputs and products produced from projects commissioned.
- Perform portfolio performance analysis based upon portfolio risk, schedule and quality data
- Quality assurance - Provide assurance of key deliverables by participating in the formal and informal quality review of the management of projects, supporting an audit regime that monitors compliance with corporate and departmental standards and governance.
- Governance infrastructure - maintain and develop methods, processes and procedures for working that are compliant with business best practice.
- Portfolio and department information - Maintaining the integrity of information within the repositories, systems and databases within the Programme Delivery Department.
- Business improvement - use the insight and experience from lessons learned to improve and further develop business best practices including automation and workflow management.
- Internal project management - run and manage internal business improvement projects for the benefit of the Programme Delivery team.  

Context:
The company is currently running eight major programmes in Transport, Buildings, Marine, Offshore Wind, Distributed Energy, Energy Storage & Distribution, Bio Energy and Carbon Capture & Storage.  The PMO Office actively supports current and upcoming programmes.

Person Profile: 
Qualifications:
A' level or equivalent; GCSE in Maths and English; current accreditation or certification to foundation level in two or more of the following:-  PRINCE 2, Managing Successful Programmes (MSP), Project Management Professional (PMP), Portfolio, Programme and Project Office (P30), Information Technology Infrastructure Library (ITIL), Management of Risk (MoR).
 
Experience:
 
Previous experience of a similar role is essential, within a public sector, consultancy or research and development organisation.
Directly involved with development or use of quality management systems and processes.Experience of 'public/private funded' programmes/projects development lifecyclesExperience of PMO Support activities within a large Programme/Project planning department using structured project management methodologies for compliance and reporting mechanisms. 

Skills:
Ability to support central programme office governance and communication processes
Have provided support for the general environment of the programme team - new joiners induction, planning for seating, general communications
Ability to analyse and present information.
Prior experience of promoting best practice and process improvements within the support role.
A demonstrable understanding of best practice principles in document management.
Demonstrated proficiency in the following MS Office applications: Word, Excel, PowerPoint, Project, Outlook.

Competencies:
 
1.   Communication
·         Oral/Written - sound communications and able to present ideas effectively (including the development of reports and presentations) to provide key information to senior staff
·         Influencing - able to gain an audience for their work and persuade external contacts to provide support
 
2.    Conceptual and Strategic Thinking and Planning
·      Able to translate complex information and data into effective models that meets the needs of the stakeholders
·      Able to prioritise work and deal with conflicting and unexpected requirements

3. Focus on Outcomes
·         Results Orientation - delivers time and to quality meeting and maintaining customer expectations
·         Stakeholder Engagement - recognises the need to form appropriate  relationships and deals sensitively with potential conflicts
 
4.  Personal Effectiveness
·        Organisational Awareness - understands the company mission and work programmes and how this role contributes, Senses what is important and acts appropriately
·        Adaptability/Flexibility - able to adjust to changing requirements
·        Self Confidence and Resilience - displays confidence in own approach and professional judgement
·        Decision Quality - chooses effective approaches to work
·        Commitment
·        Organisational Fit - demonstrates passion for the mission of the company and the values that underpin it. Keen to take on responsibility and develop personal skills and contribution

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