Main Duties:

Compilation of Monthly Reports and preparation of progress reports for clients.

Creation/management of project documents/correspondence in the company Document Management System (ProjectWise).

Co-ordinate/participate in planning meetings, away days etc., taking minutes/actions as required, additionally project kick-off, progress, weekly engineering and project management meetings including issue of relevant papers and taking minutes.

Diary management including arranging meetings, meeting rooms, external meeting facilities etc., for the Project Manager and Project Team.

Monitoring of project team absence/holidays and co-ordinating same with Project Secretary.

Typing and collating of information and documentation including letters, memo's reports, PowerPoint presentations and excel spreadsheets etc.

Update/upkeep of project working files and general project administration to the Project Manager and Project Team.

Generate/maintain input for project portal pages and co-ordinate with project co-coordinator/portal focal point.

Co-ordinate/participate in project risk reviews including recording/monitoring of actions in maintenance of risk register.

Creation/co-ordination of Master Deliverables, Procurement and Fabrication Registers for project and ensuring capturing of this within company DMS.

Creation/co-ordination of document distribution matrix for the project and ensure this information is cascaded to Lead Document Controller.

Collation of data to support Key Performance Indicators (KPI's) and presentation for Project Manager on a regular basis.

Guiding completed workpacks through the approval process.

Expediting and arranging issue via DCC of the key project deliverables and where applicable submitted to the client via the e-works system.

Data retrieval from clients e-works/Cimage and company DMS systems as required and cascading to project Leads.