Qualifications Essential:

Educated to Standard Grade Level (pref to include Technical/Engineering, English, Science, Maths)

Desirable:

Information Management or Librarian

Computer qualifications

Educated to Higher Grade Level

Essential:

Design and Supplier Document process experience

Experienced in working in an engineering project group or information management centre

Experienced in processing design or vendor documentation

Experienced user of electronic document management systems

Experienced in working to departmental and project procedures
Purpose/Role:

To participate in managing the daily performance and operation of the Document Management Centre - either corporately or on a project. This includes all DM activities required to meet the needs of the onshore and offshore operations within the client's organisation

To assist the DM Team Lead to deliver DM support

To work in accordance to the applicable procedures - corporate or project

Process all documentation received in DM in accordance with prescribed matrices within agreed timescales

To process both design and vendor documents in accordance to corporate or project procedures

To accurately update information in the electronic document management system

Assign work tasks to more junior staff (if applicable) to achieve targets/milestones

Assist in project close-out and handover/archiving activities

Assist completion of requests, searches and queries from any project personnel

Accurately allocate and control the numbering of documents and drawings produced on the project

Liaise with engineers, clients, suppliers or third company companies as required

Utilise file format conversion processes

Desirable:

Knowledge of file format conversion process

Understanding of electronic file production and retention

Keyboard skills with an appreciation of various applications