Currently seeking an Executive Assistant-Contractor for an oil & gas operator located in Houston, TX. Only candidates with operator experience will be considered.

ACCOUNTABILITIES

The Executive Assistant will support the CIO/VP, Information Management executing administrative duties, such as, compiling and distributing documents, coordinating meetings and conferences, maintaining calendars, arranging domestic and international travel.

ROLES AND RESPONSIBILITIES

· Produce high quality documents, presentations, organization and charts

· Assist in development of management presentations

· Perform document management activities for the team

· Administrative duties such as copying, filing, faxing and distributing mail

· Receive and route incoming phone calls

· Create and maintain up to date contact lists

· Assist with correspondence and maintain associated correspondence logs

· Process requisitions and service entry sheets in SAP

· Submit for processing and follow up on all IT and Documentum requests

· Maintain calendars and training schedules

· Organize and coordinate functions, such as conferences, luncheons, and meetings

· Enter TimeWrite hours for the team,

· Expense reports creation and reconciliation of AMEX and VISA card transactions

· Coordinate compilation of weekly report

· Arrange domestic and international travel and; if needed, visas

· Maintain and order department office supplies

· Adhere to HSEC Policy and Management Standards

· Manage confidential information

EXPERIENCE AND QUALIFICATIONS

· Minimum of eight (8) years administrative experience

· Strong demonstrated proficiency in SAP, Documentum, MS Office Suite, including Word, PowerPoint and Excel and ability to create PDF files from native format files required

· Strong oral and written communication and interpersonal skills

· Document Management experience

· Ability to work well in a team environment

· Work under heavy time constraints

· Initiative and creativeness

· Ability to prioritize work with a minimum of supervision

· Self-starter, able to plan and use time to maximum benefit

· Decision making ability and good organizational skills are required as this position will be responsible for decisions regarding day-to-day activities