The Contracts Administrator has the responsibility to execute contract administration processes and coordinate interfaces post-contract award for the project (Gate 3 through contract close-out).

Responsibilities and duties include:
1. Gain alignment with the Project Management Team (PMT) on project contract administration needs, objectives and requirements
• Develop a EPC Contract Administration plan
• Coordinate internal kick-off meeting with Company personnel to review: contract terms and conditions, the change order process, and claims avoidance
• Coordinate external kick-off meetings with company and contractor personnel to review the coordination procedures, contract deliverables, change order process, and business practices

2. Ensure Contractor's contract administration and subcontracting procedures and processes meet contract requirements
• Review / comment on procurement procedures / processes deliverables to assure compliance with Company's requirements
• Review Contractor’s compliance with Company’s prevention of information brokering and business standards guidelines

3. Develop and execute administrative processes that advance the project’s procedures, goals and objectives
• Ensure formalized communication process between Company and Contractor representatives is established and in accordance with the Contract terms
• Monitor the approval process and verify compliance with invoicing and payment process
• Coordinate the Change Control process, including: Amendments and Change Orders
• Timely and careful monitoring of compliance with Liquidated Damage contract terms
• Coordinate the resolution of Contractor claims
• Coordinate the issue of any notice of suspension, cancellation, and / or termination in line with contract terms
• Monitor PMT preparation and issue of Completion / Turnover / Acceptance Notices in accordance with the contract terms and internal processes
• Development and administration of Performance Incentive Plans

4. Communicate with PMT on project contract administration & subcontracting activities, progress and issues
• Maintain close liaison with appropriate members of PMT (Engineering, Subcontracting, Construction QA, HSE) during execution
• Act as PMT liaison with EMGSC Procurement
• Advise PMT of contract administration and subcontracting issues and steps being taken to mitigate consequences
• Participate in PMT's weekly / monthly meeting with Contractor
• Capture and communicate contract administration and subcontracting lessons learned for the project

5. Maintain communication with UPP Management and contribute to functional excellence
• Stay abreast of updates to the Acquisition Handbook, Procurement DOAG and other EMGSC Procurement specific requirements
• Participate in functional sponsored/required training, matrix meetings, and other Procurement events
• Participate in CA-SME Reviews
• Submit regular activity reports to the PCM
• Mentor junior Contract Administrators as required

6. Manage the Contract Close-Out Activity
• Close-out agreement with Contractor (settlement of any outstanding items)
• Verify and agree on final invoice, including release of retention, if any
• List and agree on contract's surviving obligations
• Resolve all contracting-related claims
• Ensure orderly turnover of project (with regards to contracting) to the operating organization

Local Candidates ONLY
• 10-15 years of Procurement experience- primary advisor to PMT on contractual matters
• Intermediate to expert contracting skills
• Ability and willingness to work day to day items (routine or not) at a detailed level
• Experience with closing out contracts
• Experience in construction, maintenance, drilling, or production services contracting
• Detailed knowledge and application of company requirements (e.g. DOAG, AHB)
• Strong analytical, negotiation and communication skills
• BA/BS
• Upstream experience beneficial, but not required
*Must have worked directly for an Oil and Gas Owner Operator for at least 5 years
*Stable work history
*Daily direct Procurement supervision will not be available when located overseas or rotating; therefore additional requirements are as follows:
• Must be a self-starter and able to work in a virtual organization
• Ability to strongly defend the company's positions during negotiations with EPC Contractor
• Major service / construction contract administration experience preferred